Friday, February 1, 2013

Action Planning Template

This week's assignment involved putting some action steps towards this action research project.  Here's how I anticipate this to work...

Action Planning Template

Goal: How can I modify the current Highland Belle audition protocols to make the experience more reasonable and satisfying for all stakeholders, regardless of the outcome?

Action Steps(s):
Person(s) Responsible:
Timeline: Start/End
Needed Resources

Thoroughly examine audition-related data and documents from previous years.

Shannon Phillips

Christie Crummel, previous director

Cathy Wheat, previous director


Office files, team directory

Compile a spreadsheet listing all available documents and all prior data to date.

Identify areas for growth in this process.

Shannon Phillips

2/15/13 – 3/15/13

Audition-related data, personal experience

Master list compiled for further use in this process. 

Obtain audition-related documents in use in three similar programs. 

Shannon Phillips
Stephanie Lyle, CFISD
Alice Dack, FMISD
Erin Campbell, AISD


Applications, parent meeting agendas, score sheets, tabulation software, prep course syllabus, etc. 

Review all data; look for similarities and differences; note ideas to incorporate into program

Convene an audition review committee.

Shannon Phillips

Walter Kelly, Principal, Site-Supervisor

One parent representative from each class (9th-12th)

One student representative from each class (9th-12th)

Alumnae representative


Conference room of adequate size

Post-it notes


Legal pads

Supporting audition documents

Brainstorm new ideas and discuss current protocols

Ask/answer questions

Record responses

Survey students who auditioned in 2012 and their parents:

a)    Returning members
b)    New candidates who made the team
c)    New candidates who did not make the team.

Shannon Phillips

Emily Sanchez, Assistant Director


Internet-based survey program

Results of electronic survey

Interview colleagues who serve as judges in Fine Arts auditions.  Gather data on how their experience at HP compares with their experiences elsewhere.  Scoring, agenda, curriculum, etc.

Shannon Phillips

Lisa Dalton

Erin Green

Kelli Finglass

Dana Blair

Shelly Wayne


Use of email to communication information

Review interview questions and look for similarities in ideas presented in other steps

Based on survey results, adjust curriculum in Spring Prep Classes

Shannon Phillips


Planning calendar

Student achievement in performance at end of each unit

Invite guest physical therapists to give injury prevention workshop to Prep Classes. Incorporate exercises into prep classes on a weekly basis.

Shannon Phillips

Dave Suprenant

Andrea Maynard



Injury Prevention Handout

Reduction in injuries during the Spring 2013 semester; evaluate again after Auditions in December 2013.  Compare data.

Roll out new audition procedures at Mandatory Parent/Candidate meeting

Shannon Phillips

Emily Sanchez, Assistant Director

Evan Heckmann, Assistant Principal


Updated application, policies, audition-related document, score sheet, power-point presentation

Pay attention to questions asked after meeting.

Administer pre-tryout survey to students prior to 2013 audition.

Shannon Phillips


Internet-based survey program

Review survey results, reteach or address any areas of concern. 

Hold 2013 Auditions

Shannon Phillips

Emily Sanchez, Assistant Director

Evan Heckmann,
Assistant Principal





Record and review each event

Add 2013 data to that from 2011 and 2012.  Compare results.

Shannon Phillips



Compare final audition results

Administer same survey from 2012 to all students (and their parents) involved in 2013 audition.  

Shannon Phillips


Internet-based survey program

Look for improvements based on initial list of areas of growth.  Add to cumulative data.


  1. Wow, what a fun action research project. It looks like you have everything well though out and planned perfectly.

  2. Great job! It looks very well organized and thought out. I think the more planning you do before auditions, the more satisfied all participants will be with the results.

  3. Thanks Christa & Lori. Feels good to have the steps outlined instead of some abstract ideas floating around in my head...

  4. Your plan is well thought out. I think you are right on track by having detailed plans prior to the auditions. I really think this plan is going to make your project a success!

  5. From reading your research plan, I am assuming this must be some type of drill team group? Regardless, well thought out and planned. I have a fellow math teacher who is also sponsor of the drill team of the current school I teach at. She is very strict/stern when it comes to academic grades, deadlines, and tryouts with her girls. She is in the process of having tryouts this month. As a matter of fact, I asked her who would be her judges this past Friday and she said she is bringing experiences dancers from out of town to judge that way the scores and tabulations will be fair and no one, parents and students, will feel cheated.

  6. Hi Shannon. Very well thought out, planned, and organized. I think you are on track to make the experience more satisfying for everyone involved. As with all groups where a "tryout" is involved, you will still end up with someone who is not completely satisfied - just goes with the territory! If possible, I would try to use judges that have no ties to anyone, has no prior knowledge of students, etc.